Document whether damages will be repaired.Īfter sending the move-in checklist, (which we suggest sending as part of your welcome letter) make sure to get the unit ready for new tenants by:.There’s no such thing as too thorough during an inspection.A camera phone is fine for your pictures, however, make sure to timestamp your photos.Take pictures of everything and securely store them for reference.Make sure that both parties sign off on all documentation.Complete both move-in and move-out inspections with your tenant.Prepare your rental inspection checklist.Completing full documentation using the rental property checklist tactics is key to your future success. You can protect against this, at least in part, with a good tenant screening process, however, it’s still best to stick to the “better safe than sorry” mentality. While we all hope for our tenants to be good, to look after our properties, and report maintenance issues in a timely fashion, there is always a chance that, whether by accident or on purpose that they cause significant damage to the property. If you or your tenant have someone else manage the inspection for you you should also have written documentation that all parties are in agreement to this substitute. Get Signaturesīoth parties need to sign off on any and all inspections. Add and location stamp to add legitimacy to your images. We’ve mentioned already what your photos should entail, but, in short, they need to show clearly both the before and after of any damages. Photos of your property are an absolute must. In order for your move-in inspection to properly protect you you will need to make sure that everything is fully and properly documented and all forms and images etc are securely stored away. Just filling out a simple checklist won’t stand up in court. Alternatively, you can send them the filled-out inspection form to sign-off on at a later date.Įssentials for Documenting The Condition of your UnitĪs we have mentioned already, just running through the checklist isn’t enough. The tenant will need to independently review the inspection, as such you may want to conduct the walk-through with them present. And, if there is damage whether you will repair the damage before they move in. Finally, pair any of these photos with written documentation explaining any present damages. Make sure you are ready to take good photos – most modern phone cameras will be sufficient but if you do go this route make sure your images are time, date and location stamped.Īdditionally, you will want to take photos of product manuals and appliance serial numbers and potentially videos of appliances in action to prove that they are in good working order. Once you have your move-in/ move-out checklist ready you need to conduct a walk-through. How to Efficiently Conduct your Rental Property Inspection Appliances (check lights, handles, and appliance hardware for each item).You should check and record the condition of the following for each room: How to Record the Property Condition on the Move-in Checklist? Each of these repair items should be signed by the tenant as well, as proof that they are aware of and agree to the repairs being carried out. The report also has space to note any repairs that need to be made upon the tenant moving in and when the tenant moves out. The report should also include the property information, inspection date, the property manager or landlord information, and the tenant’s details.Īdditionally, there is space to note the number of keys and the number and condition of any safety equipment such as fire alarms or fire extinguishers. For any damages, you should include an accompanying picture along with the report. Download our free landlord move-in checklist What’s Included in a Move-in Checklist?Ī move-in checklist should list each of the rooms in the unit with space to note the current condition.
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